+
+ | 1
+ |
+ Apologies
+ |
+ JA
+ |
+
+
+ | 2
+ |
+ Adoption of Previous Minutes
+ |
+ HT
+ |
+
+
+ | 3
+ |
+ Matters Arising
+
+
+- T-shirts
+
+- Annual RA
+
+- Contacting pizza companies
+
+- Habiba’s office hour
+
+ |
+ All
+ |
+
+
+ | 4
+ |
+ Committee Handover
+ |
+ All
+ |
+
+
+ | 5
+ |
+ Past Events
+
+ |
+ All
+ |
+
+
+ | 6
+ |
+ Future Events (standing item)
+
+
+- Break;
+
+- PUB
+
+- Outlines for major events
+
+- Christmas Meal
+
+- Trip
+
+- Teasoc collab
+
+- Other events
+
+ |
+ All
+ |
+
+
+ | 7
+ |
+ Sponsor/Industry Update (standing item)
+
+
+- Pipeline and active discussions
+
+ |
+ HW
+ |
+
+
+ | 8
+ |
+ Finance Report (standing item)
+
+
+- Most recent statement balance: £2,501.14
+
+- Actual working balance: £2,380.58
+
+- Pending incomings
+
+
+- Memberships
+
+- Guild open day funding
+
+
+- Pending outgoings
+
+
+- PGR social
+
+- Alcohol
+
+- Football booking
+
+- New key
+
+- Halloween Quiz prizes
+
+
+- VAT reminder
+
+- EPS Community Fund
+
+- Valyfy lost funds
+
+ |
+ IE
+ |
+
+
+ | 9
+ |
+ EDI Report (standing item)
+ |
+ All
+ |
+
+
+ | 10
+ |
+ Committee Suggestions (standing item)
+ |
+ All
+ |
+
+
+ | 11
+ |
+ Any Other Business (standing item)
+
+
+- Minecraft Server
+
+- TeX bot changes
+
+- Hoodies
+
+- Committee shirts/hoodies
+
+- PhD Grad stickers (Todd’s suggestion)
+
+ |
+ All
+ |
+
+
\ No newline at end of file
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diff --git a/assets/meetings/2026/10/19/minutes.html b/assets/meetings/2026/10/19/minutes.html
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--- /dev/null
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+
+
+ | 1
+ |
+ Apologies
+ |
+ JA
+ |
+
+
+ | 2
+ |
+ Adoption of Previous Minutes
+ |
+ HT
+ |
+
+
+ | 3
+ |
+ Matters Arising
+
+
+- T-shirts
+
+
+- Action JA: Send out membership email to inform current members.
+
+
+- Action EW: Publicity for free T-shirts out by tomorrow morning.
+
+
+- 33 new members on the day of handing them out.
+
+- Two ripped t-shirts but the rest seem fine
+
+- Now in one box in size order
+
+
+- Annual RA
+
+
+- Action HT: Chase Annual RA
+
+
+- Action completed - awaiting response
+
+
+- Going to speak to Habiba this afternoon
+
+
+- Contacting pizza companies
+
+
+- Action EW: Contact pizza companies
+
+
+- Pizza companies to email:
+
+
+- Papa John’s
+
+- Dominoes
+
+- Mama Mia
+
+
+
+- Habiba’s office hour
+
+
+- Activities not being approved
+
+- Break; never approved, has now disappeared of activity page
+
+- Halloween Quiz RA still unapproved
+
+
+ |
+ All
+ |
+
+
+ | 4
+ |
+ Past Events
+
+
+- Pub
+
+
+- Pub booking
+
+- 4 committee there total
+
+- 10-15 attendees
+
+- Was on the roof, possibly because of last minute booking
+
+- Could book more in advance or in bulk
+
+- Action EW: Book Soak for 20 people, 30th Oct 20:00
+
+
+- Vale Picnic
+
+
+- JA and EW were there
+
+- About 10 attendees
+
+- Seemed to go down well
+
+
+ |
+ All
+ |
+
+
+ | 5
+ |
+ Future Events (standing item)
+
+
+- Break;
+
+
+- This week, JA, IE, TK, EW should be there
+
+- Nothing needs doing, gone out in weekly roundup.
+
+
+- PUB
+
+
+- Action TK: Announcement for pub
+
+
+- Action GT: Book Soak for 20:00 on Friday 16th for 30 people.
+
+
+
+- Outlines for major events
+
+
+- Halloween quiz
+
+
+- Action HT: Make quiz
+
+
+- Action TK: Publicity, and include T-shirts and fancy dress competition.
+
+
+- Action Marcus: Make guest round for the quiz
+
+
+- Action TK: One week publicity.
+
+- DJ still able to get the alcohol from Aldi.
+
+- Will discuss list after the meeting.
+
+- EW will call ahead for pizza on the day, similar amount to board games night.
+
+
+- Ball
+
+
+- Action GT: Look around for some options for hosting the ball
+
+
+
+- EGM
+
+
+- Action JA: Make chair slides
+
+
+- Action IE: Treasurer slides
+
+
+- Action JS: Check wiki and set up the voting website
+
+
+- Action TK: Publicity for 1 week deadline
+
+
+- Action JA: Channels for advertising
+
+
+- Action AW: Wear TeX costume for EGM
+
+
+
+
+- Christmas Meal
+
+
+- Tickets form was submitted on Wednesday, will be brought up with Habiba today to hopefully get them out at the EGM.
+
+- Will be on sale until the 13th Nov so we can send the Green Man the data on the 14th.
+
+- Green Man have agreed for Saturday 5th December, 18:00.
+
+- Have also agreed to give us more options for the mains.
+
+- Action TK & EW: Announcements for Christmas meal tickets.
+
+- JA will fix some links on the website in new PR.
+
+- JA will look into a PR for adding a banner to the website.
+
+- IE did the budget notification form for the guild.
+
+
+- Trip
+
+
+- TNMoC if we were following previous years
+
+- Should consider other options for somewhere new to go
+
+- DJ suggests Derby museum of Computing
+
+- Could discuss with oStem as we often collab on that
+
+- IE suggests asking for ideas at the EGM
+
+- JA says it is good to get member feedback
+
+- EPS student community fund - could possibly get some money from that for the trip.
+
+
+- Teasoc collab
+
+- Other events
+
+
+- NQ64
+
+
+- Action AW: Guild documents for this.
+
+
+
+- Bot-a-thon
+
+
+- Waiting for Matty to confirm if he can make it
+
+
+- Sponsor events
+
+- Bar Crawl
+
+
+- Action AW: Look into bar crawl
+
+
+- Action GT: Look into bar crawl
+
+
+- AW says probably around Broad Street but still being discussed.
+
+- TK suggests putting one or two wetherspoons in.
+
+
+- Cheese soc collab
+
+
+- Action GT: Reach out to cheese soc for alternate dates
+
+
+
+- Workshops
+
+
+- Python Workshop
+
+
+- Action JA: Guild documents for workshop.
+
+
+- Action EW: Publicity for workshop.
+
+
+
+
+- Ice Skating
+
+
+- Seems to be some strange booking issues, but HW is attempting to get it arranged.
+
+
+
+ |
+ All
+ |
+
+
+ | 6
+ |
+ Sponsor/Industry Update (standing item)
+
+
+- Pipeline and active discussions
+
+ |
+ HW
+ |
+
+
+ | 7
+ |
+ Finance Report (standing item)
+
+
+- Most recent statement balance: £2,501.14
+
+- Actual working balance: £2,380.58
+
+- Pending incomings
+
+
+- Memberships
+
+- Guild open day funding (£150)
+
+
+- Pending outgoings
+
+
+- PGR social
+
+- Alcohol
+
+
+- Action JA: Speak to Zoe to confirm how the alcohol is being paid for
+
+
+
+- Football booking
+
+- New key
+
+- Halloween Quiz prizes
+
+
+- VAT reminder
+
+
+- VAT hasn’t been taken off for some of the pizza orders due to lack of VAT receipt.
+
+- Cost us £25.14
+
+
+- EPS Community Fund
+
+
+- First round ends in 6 days
+
+- January, March, May deadline for future rounds.
+
+- Focus on:
+
+
+- Cross-School/societies collaboration or
+
+- External speaker engagement or
+
+- Scientific/engineering focus or
+
+- Careers/skills/employability
+
+
+- Trip should apply for this, as should Birminghack
+
+- Transport max £500
+
+- Balls/dinners max £250
+
+- Crucial refreshment (not alcohol) max £200
+
+
+- Valyfy lost funds
+
+
+- Will ask Habiba today
+
+
+ |
+ IE
+ |
+
+
+ | 8
+ |
+ EDI Report (standing item)
+
+
+- Diwali on 8th November
+
+- Action EW: Write announcement to go out on 8th
+
+ |
+ All
+ |
+
+
+ | 9
+ |
+ Committee Suggestions (standing item)
+ |
+ All
+ |
+
+
+ | 10
+ |
+ Any Other Business (standing item)
+
+
+- Minecraft Server
+
+
+- End opening went well, possibly was quite easy but seemed to be popular
+
+
+- Tex bot changes
+
+
+- Action JS: Organise discussion outside meeting and plan the potential changes
+
+
+- Year threads update in progress, but doesn’t need to be done until next year as it is during handover
+
+
+- Hoodies
+
+
+- JA desperate to do hoodies sooner than last year
+
+- Usually advertised around Christmas to get them for semester 2.
+
+- DJ and JS says multiple people preferred previous designs to the one last year.
+
+- Should also have a zipped option again.
+
+- Can be discussed more on discord.
+
+
+- Committee shirts/hoodies
+
+
+- Brought up by previous committee.
+
+- Committee clothing with name/role on
+
+- Depends on prices
+
+- JA will look around at options.
+
+
+- PhD Grad stickers (Todd’s suggestion)
+
+
+- Potentially get a design made in Birmingham PhD gowns and stickers printed.
+
+- Queries raised over financial implications.
+
+- Worth having a look at getting a quote and minimum number to order.
+
+
+ |
+ All
+ |
+
+
+
+
+
+
+Voting for elections and amendments will take place on CSS’ voting platform, available online at vote.cssbham.com. Please try to register ahead of time.
+
\ No newline at end of file
diff --git a/assets/meetings/2026/10/21_egm/agenda.pdf b/assets/meetings/2026/10/21_egm/agenda.pdf
new file mode 100644
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diff --git a/assets/meetings/2026/10/21_egm/minutes.html b/assets/meetings/2026/10/21_egm/minutes.html
new file mode 100644
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--- /dev/null
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@@ -0,0 +1,684 @@
+
+
+ | Location:
+ |
+ Winifred Hackett (Y3) - G33 (in-person) & Zoom (online)
+ |
+
+
+ | Date:
+ |
+ Wednesday 21st October 2026
+ |
+
+
+ | Time:
+ |
+ 13:00 BST
+ |
+
+
+ | Attendees:
+ |
+ Joe Adams (JA) (Chairing), Henry Thomas (HT) (Minuting), Idris Evans (IE), Albert Waldron (AW), Harry Wake (HW), Anna Charleton (AC), Tyler King (TK), Jacob Swales (JS), Day Jones (DJ), Erin Burns, Saf Rahman, Ayati Shah, Sofiia Rog, Thomas Blackwell
+ |
+
+
+
+
+
+
+
+ | 1
+ |
+ Apologies
+
+ |
+ HT
+ |
+
+
+ | 2
+ |
+ Adoption of April 2026 AGM Minutes
+
+
+- Unanimous adoption of previous minutes.
+
+ |
+ HT
+ |
+
+
+ | 3
+ |
+ Matters Arising
+
+
+- There were no matters arising.
+
+ |
+ All
+ |
+
+
+ | 4
+ |
+ Chair’s Report
+
+
+- JA suggests this should be Scrum Master’s report now.
+
+- Members so far this year: 270; lower than two previous years but still good.
+
+- Pretty graphs and charts.
+
+- Future events:
+
+
+- Capital One Careers Panel - 28th October
+
+- Halloween Quiz - 29th October
+
+- Python Beginner Workshop - 11th November
+
+- Discord Botathon - 21st & 22nd November
+
+- NQ64 - 26th November
+
+- Christmas Market & Ice Skating - 2nd December
+
+
+- Christmas Meal announcement: The Green Man, Saturday 5th December at 6pm. Tickets are out now.
+
+- Wishes luck to everyone running today.
+
+- Thanks committee, members, candidates, the school, and you!
+
+ |
+ JA
+ |
+
+
+ | 5
+ |
+ Treasurer’s Report
+
+
+- Current Account Balance: £2,425.79
+
+- Actual Working Balance: £2,350.79
+
+- Pending Outgoings:
+
+
+- Campus League
+
+- Cupboard key
+
+
+- Pending Incomings:
+
+
+- Memberships
+
+
+- 270 Members; £1,125.90
+
+
+- Sponsors:
+
+
+- Capital One
+
+- TPP
+
+- Interrupt labs
+
+
+- Subsidies:
+
+
+- Christmas Meal
+
+- Ball
+
+- BBQ
+
+- Trip - IE asks members to suggest options for this year to change it up from previous years
+
+
+- Free snacks
+
+
+- break;
+
+- birmingHack
+
+- Pizza
+
+
+- Pizzas bought so far: 47 (£482.23)
+
+
+
+ |
+ IE
+ |
+
+
+ | 6
+ |
+ Changes and Amendments to the Constitution
+
+
+- Amendment: Prohibit the use of generative AI in the society
+
+
+- JA initiates the discussion:
+
+
+- AW says he has linked to the guild policy on this, and that it is a very prevalent issue for our society as we run events that AI could affect and have our own website.
+
+- Suggests it should be made more specific and that personally he is not a big fan of GenAI.
+
+- AC asks why we need our own version if the guild has a policy.
+
+- AW says there is not much knowledge of the guild’s policy and so putting it on our constitution is a better way to do it, and that it was voted on.
+
+- JS’s concern is due to the wording for the codebase, as AI supported code reviews are often requested, and that this new wording may restrict that from being done.
+
+- HW states the wording is too strong and doesn’t understand the problem it is addressing, and that it doesn’t go along with the ethos of letting everyone do what they want.
+
+- Additionally, a lot of companies use AI and this may make sponsors harder to find.
+
+- JS agrees that some members will be using AI, but disagrees that the amendment would stop students gaining the skills if companies wanted them. It should be more about how the society is seen rather than anything else.
+
+- AW clarifies it goes in the committee member’s section, so it won’t impact members. But that committee will aim to not use it as it caused issues and we had people mentioning it to us.
+
+- AW does agree with AI skills for educational materials at careers events, but that this constitution change is to stop the committee using it for our work.
+
+- When we looked at potential sponsors we removed a lot of AI companies from it as we thought members would be more unhappy with that.
+
+- AC says it shouldn’t be made now as AI might become more important later on.
+
+- JS says we should add a stipulation of it being publicity to it to clarify that AI code reviews are ok.
+
+- HT asks if front-facing web design should be specifically included
+
+- JS says that publicity can cover front-facing web design
+
+- DJ says they think our website should be trying to engage with people so it should be more personal rather than just getting a bot to do it, and doesn’t hold with the values of the society.
+
+- Erin Burns asks what the point of making this a constitutional amendment is as there doesn’t seem to be a benefit.
+
+- JS says we would like to consider that the committee wouldn’t put anything we consider bad out, but this is more about the ethical and legal concerns of using it, rather than how it looks outwardly.
+
+- JA realises he was muted for 29 minutes and apologises to the people on the zoom call.
+
+- AW says JA is not mastering the scrum very well.
+
+
+- The amendment was put to a vote
+
+
+- For: 16
+
+- Against: 11
+
+- Abstain: 2
+
+
+- This amendment has been duly adopted
+
+
+- Amendment: Merge EDI and International roles into "Welfare Officer"
+
+
+- JS says cutting committee roles is not necessarily a bad thing as these roles often go unelected but the concern would be that merging these would give that role a lot of responsibilities week-to-week.
+
+- This may make it more difficult for them to represent both separate sets of people individually.
+
+- HW agrees that a significant reason is that the roles often went unelected. Also a welfare officer is a role with more authority, and they would be able to take a more holistic approach to the roles.
+
+- DJ says they have both often gone unfilled because people are less likely to go for them unless they feel they fit the category completely, but broadening it makes it easier for more people to feel they can run, and that they have spoken to people who have said this is why they didn’t want to run for it.
+
+- JS reads something from the discord: It would require rewriting the constitution parts for these roles to clarify them. He also says this would partly mitigate his concern about them having too much responsibility.
+
+- AW says that at the last AGM a second MAC officer was added, so some of the EDI roles could be shared with these to lighten the load.
+
+- HT says that reducing the number of committee is a good thing as it has been difficult at times to manage everyone, so electing too many more may cause more issues.
+
+- JA asks if it is a straight merge or if some parts should be rewritten.
+
+- DJ says they think that rewriting is a better idea and it will give the person in the role an easier time
+
+- The amendment was put to a vote
+
+
+- For: 15
+
+- Against: 5
+
+- Abstain: 4
+
+
+- This amendment has been duly adopted
+
+
+- Amendment: Create a new Infrastructure Officer role on the Committee
+
+
+- Was voted on at the last AGM but is being voted on again as a lot of the people who voted on it have now left.
+
+- HW says he thinks this is a good idea because CSS has a lot of infrastructure projects, but it is absorbed by other roles.
+
+- HW says someone he spoke to would be keen to do it.
+
+- IE says with all the infrastructure that CSS has, this requires a lot of different skills, eg. website, minecraft server, discord bot. This means one specific person for this may not have all the specific skills for this, but if spread out throughout the committee in general it is more manageable and likely more successful.
+
+- JS says he has done a lot of this infrastructure this year and even without this role many things are running successfully and that the website is mostly up to date.
+
+- Additionally, anyone can submit changes to the website for a PR if they wanted to, so a role isn’t necessary. Also people who may not want to run for committee could then get involved and it’s more of a community focus.
+
+- JS also says that as we are voting on potentially merging two roles, should we be introducing a new one.
+
+- HW says this person wouldn’t be doing everything but some things are remaining undone, and this would be a good role for someone to have.
+
+- JS asks for suggestions for things that need doing, or could this be added to another role (e.g. hackathons) instead of making a new role
+
+- HW suggests an online collection of TeX stickers
+
+- JS says the hackathons officer is very heavy once a year but for the rest of that time they have less to do.
+
+- HW says that they are very different roles and should be treated as such
+
+- HT says that adding more committee members to an already large committee is not a good idea.
+
+- DJ says that we should make it more clear to people that they can get involved with the website without needing to be on committee instead of making a new role.
+
+- JS suggests doing another vote if this fails to put it into another role.
+
+- The amendment was put to a vote
+
+
+- For: 9
+
+- Against: 11
+
+- Abstain: 6
+
+
+- This amendment has been duly rejected
+
+
+- Amendment: Merge infrastructure responsibilities into an existing role
+
+
+- JA now asks if we should add it to a new role and if so which
+
+- JS suggests hackathons officer again but this might raise the bar for hackathons officer as it makes it more technical, but reiterates that it would still be shared amongst committee
+
+- DJ agrees with hackathons officer, and says that the role should be to make people aware of the changes they can make rather than necessarily to do them, but that this doesn’t preclude them from doing it themselves.
+
+- AW says if it was put into hackathons but then we should consider renaming the role and this might make it seem like hackathons were the results of the special events officer.
+
+- JS says we don’t need to have everything outlined in specific roles, so it could just be left untitled, which leaves the option for any committee member to take it on, and that the main issue is letting people know they can do these pushes
+
+- DJ suggests adding more of this to the society wiki, which should then be more publicised so people have more of an idea of being able to help out.
+
+- Discussion had about which role to add it to but noone has opinions on it.
+
+- The amendment was put to a vote
+
+
+- For: 1
+
+- Against: 18
+
+- Abstain: 5
+
+
+- This amendment has been duly rejected
+
+
+ |
+ JA
+ |
+
+
+ | 7
+ |
+ Election of New Committee Members
+
+
+- JA invited everybody to register to vote and explained the Instant Run-off Voting system.
+
+- First Year Rep
+
+
+- Candidates standing in advance: Saf Rahman, Ayati Shah
+
+- Saf Rahman:
+
+
+- 1st Year CS
+
+- Previous experience - Erasmus+ project, designed and maintained website, visited Turkey and Portugal
+
+- Represented a lot of people locally and in Europe
+
+- Importance of being diplomatic, empathetic, and open-minded
+
+- Engaging, friendly, and inclusive environment for everyone
+
+- Enhance skills and bridge any gaps in the student body, particularly with first years
+
+
+- Ayati Shah
+
+
+- CS and Maths
+
+- More about the members than the committee
+
+- Done rep work at school
+
+- Here to listen and feedback
+
+
+- Questions:
+
+
+- AW was first year rep last year, and asks what is the candidates favourite CSS event that has been run so far, and what event would they run that we don’t do already
+
+- Ayati Shah says board games, because it was it was a really good social event even though no board games were played. She suggests running an event that is gaming, or talking over food, or a quiz as a new event.
+
+- Saf Rahman says he is a commuter but he loved the picnic as it was really relaxed, and that for future events for talking to people from other courses or background, suggesting more collabs with other societies.
+
+- DJ asks what they would do to increase first-year engagement with the society.
+
+- Saf Rahman says that availability needs to be looked into to find out what is stopping people from attending events
+
+- Ayati Shah says seeing posters around campus and accommodations is a good way to encourage recruitment
+
+
+- Results
+
+
+- Round 1
+
+
+- Re-open nominations (RON): 1 votes
+
+- Saf Rahman: 5 votes
+
+- Ayati Shah: 21 votes
+
+- Eliminated Re-open nominations (RON)
+
+
+- Round 2
+
+
+- Saf Rahman: 5 votes
+
+- Ayati Shah: 21 votes
+
+- Eliminated Saf Rahman
+
+
+- Round 3
+
+- Ayati Shah: 24 votes
+
+- Ayati Shah is duly elected as First Year Rep.
+
+
+
+- Welfare Officer
+
+
+- Candidates standing in advance: Saf Rahman
+
+- Questions
+
+
+- AW asks what he could bring to the role of welfare officer that wasn’t mentioned in his FYR speech
+
+- Saf Rahman - Creating an inclusive space for everyone, and asks AW if he means specific events.
+
+- AW clarifies more role specific
+
+- Saf Rahman says it is about figuring out what the society wants is the first step.
+
+
+- Results
+
+
+- Round 1
+
+
+- Re-open nominations (RON): 3 votes
+
+- Saf Rahman: 18 votes
+
+- Eliminated Re-open nominations (RON)
+
+
+- Round 2
+
+
+- Saf Rahman: 20 votes
+
+
+- Saf Rahman is duly elected as International Student Rep.
+
+
+
+- Post Graduate (Taught) Rep
+
+
+- Candidates standing in advance: Anupam Roy, Basit Saiyed
+
+- No candidates attended to give a speech, no-one ran from the floor when offered.
+
+- Results
+
+
+- Round 1
+
+
+- Re-open nominations (RON): 20 votes
+
+- Basit Mohammedirfanali Saiyed: 0 votes
+
+- Anupam Gupta Roy: 1 votes
+
+- Eliminated Basit Mohammedirfanali Saiyed
+
+
+- Round 2
+
+
+- Re-open nominations (RON): 20 votes
+
+- Anupam Gupta Roy: 1 votes
+
+- Eliminated Anupam Gupta Roy
+
+
+- Round 3
+
+
+- Re-open nominations (RON): 20 votes
+
+
+- Nominations re-opened for PGT Rep.
+
+
+
+- Special Events Officer
+
+
+- Candidates standing in advance: Thomas Blackwell, Sofiia Rog, Anupam Roy
+
+- Thomas Blackwell
+
+
+- Second year CS
+
+- Not on committee before, been a regular volunteer at park run for 5 years, including setup, pack down, briefing etc.
+
+- Also been helping with committee this year already, set up ball last year, sorted the cupboard this year
+
+- Went to most of the events last year and this year so knows how they were run
+
+
+- Soffia Rog
+
+
+- 1st year Maths and CS
+
+- Currently event officer in Ukrainian society, EDI in school of maths, and student rep training
+
+- Halloween event for ukrainian society
+
+- Inter-house and boarding captain, organised some events
+
+
+- Questions
+
+
+- HT asks about balancing time management
+
+- Soffia Rog wants busy schedule and has suggested events based on career and industry
+
+- Thomas Blackwell says it is very important as it is specific time slots and will get help from other members if absolutely necessary
+
+
+- Results
+
+
+- Round 1
+
+
+- Re-open nominations (RON): 0 votes
+
+- Thomas Blackwell: 12 votes
+
+- Sofiia Rog: 16 votes
+
+- Anupam Gupta Roy: 0 votes
+
+- Eliminated Re-open nominations (RON)
+
+
+- Round 2
+
+
+- Thomas Blackwell: 12 votes
+
+- Sofiia Rog: 16 votes
+
+- Anupam Gupta Roy: 0 votes
+
+- Eliminated Anupam Gupta Roy
+
+
+- Round 3
+
+
+- Current first-choice votes:
+
+- Thomas Blackwell: 12 votes
+
+- Sofiia Rog: 16 votes
+
+- Eliminated Thomas Blackwell
+
+
+- Round 4
+
+
+- Sofiia Rog: 25 votes
+
+
+- Sofiia Rog is duly elected as Special Events Officer.
+
+
+
+ |
+ JA
+ |
+
+
+ | 8
+ |
+ Any Other Business
+
+
+- There was no other business.
+
+ |
+ All
+ |
+
+
+
+
+
+
+Voting for elections and amendments took place on CSS’ voting platform, available online at vote.cssbham.com. This voting platform is open source and publicly auditable. Votes were cast using the instant run-off voting system, in line with policy described in the constitution.
+
\ No newline at end of file
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+
+
+ | 1
+ |
+ Apologies
+ |
+ JA
+ |
+
+
+ | 2
+ |
+ Adoption of Previous Minutes
+ |
+ HT
+ |
+
+
+ | 3
+ |
+ Matters Arising
+
+
+- Annual RA
+
+- Contacting pizza companies
+
+- Habiba’s office hour outcomes
+
+ |
+ All
+ |
+
+
+ | 4
+ |
+ Past Events
+
+ |
+ All
+ |
+
+
+ | 5
+ |
+ Future Events (standing item)
+
+
+- PUB
+
+- Outlines for major events
+
+
+- Halloween quiz
+
+- Ball
+
+
+- Christmas Meal
+
+- Trip
+
+- Teasoc collab
+
+- Other events
+
+
+- NQ64
+
+- Bot-a-thon
+
+- Sponsor events
+
+- Bar Crawl
+
+- Cheese soc collab
+
+- Workshops
+
+- Ice Skating
+
+
+ |
+ All
+ |
+
+
+ | 6
+ |
+ Sponsor/Industry Update (standing item)
+
+
+- Pipeline and active discussions
+
+ |
+ HW
+ |
+
+
+ | 7
+ |
+ Finance Report (standing item)
+
+
+- Most recent statement balance: £ 2,425.80
+
+- Actual working balance: £ 2,317.92
+
+- Pending incomings
+
+
+- Memberships
+
+- Guild open day funding
+
+- Xmas meal tickets
+
+
+- Pending outgoings
+
+
+- Alcohol
+
+- Football booking
+
+- New key
+
+- Xmas meal payment
+
+
+- EPS Community Fund
+
+- Valyfy lost funds
+
+ |
+ IE
+ |
+
+
+ | 8
+ |
+ EDI Report (standing item)
+ |
+ All
+ |
+
+
+ | 9
+ |
+ Committee Suggestions (standing item)
+ |
+ All
+ |
+
+
+ | 10
+ |
+ Any Other Business (standing item)
+
+
+- Minecraft Server
+
+- Tex bot changes
+
+- Hoodies
+
+- Committee shirts/hoodies
+
+- CSS Running tops
+
+- PhD Grad stickers (Todd’s suggestion)
+
+ |
+ All
+ |
+
+
+
diff --git a/assets/meetings/2026/10/26/agenda.pdf b/assets/meetings/2026/10/26/agenda.pdf
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diff --git a/assets/meetings/2026/10/26/minutes.html b/assets/meetings/2026/10/26/minutes.html
new file mode 100644
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--- /dev/null
+++ b/assets/meetings/2026/10/26/minutes.html
@@ -0,0 +1,591 @@
+
+
+ | 1
+ |
+ Apologies
+
+ |
+ JA
+ |
+
+
+ | 2
+ |
+ Adoption of Previous Minutes
+ |
+ HT
+ |
+
+
+ | 3
+ |
+ Matters Arising
+
+
+- New committee from EGM
+
+
+- JA welcomes new elected committee
+
+
+- Annual RA
+
+
+- No update from Habiba
+
+
+- Contacting pizza companies
+
+
+- Action EW: Contact pizza companies
+
+
+- Papa John’s giving us £9.99 per large pizza with free delivery
+
+- Need to get amounts for Capital One event
+
+
+- Habiba’s office hour outcomes
+
+
+- Break approved and readded to activities page
+
+- Halloween Quiz approved
+
+
+- Emails
+
+
+- Please stop reading emails not intended for you, as then other people miss them
+
+- If you do, please remark it as unread
+
+- Please use email folders and create new ones, inbox is filling up again
+
+
+ |
+ All
+ |
+
+
+ | 4
+ |
+ Past Events
+
+
+- Break;
+
+
+- Attendance - about 20/30
+
+- Plenty of snacks and drinks remaining
+
+- DJ says they can get extra snacks on Thursday when picking up the alcohol for the quiz
+
+- JA asks for more paper cups as well as they seem to have gone
+
+
+- EGM
+
+
+- Committee Handover
+
+
+- Meeting on Thursday at 10:00 for new committee, should only be an hour
+
+- New committee added to calendar and github, will be added to drive when GDPR training is done
+
+
+- Guild approval of minutes and constitutional amendments
+
+
+- Awaiting approval, HT has submitted it on guild website and emailed student groups enquiries as required by student groups policy within 5 days.
+
+
+
+ |
+ All
+ |
+
+
+ | 5
+ |
+ Future Events (standing item)
+
+
+- PUB
+
+
+- Pub
+
+
+- Action EW: Book Soak for 20 people, 30th Oct 20:00
+
+
+- JA, TK will be there
+
+
+
+- Outlines for major events
+
+
+- Halloween quiz
+
+
+- Action TK: One week publicity.
+
+
+- Purchasing alcohol
+
+- Bringing in prizes
+
+- Starting at 19:00
+
+- Will need to set up the atrium for it
+
+- Pizza order set to arrive at 20:00
+
+- JA will add new committee to halloween quiz channel for pizza serving
+
+- Separate sections to avoid cross contamination
+
+- We have enough gloves for the pizza
+
+- Should have plenty of soft drinks but DJ is getting some more as well
+
+- Optional costume competition as well
+
+
+- Ball
+
+
+- Action GT: Look around for some options for hosting the ball
+
+
+- Action transferred to SoR
+
+
+- SoR will be given access to the previous locations spreadsheet to find a new place
+
+- Looking for somewhere with cheaper alcohol and not too difficult to access if possible
+
+- Botanical gardens were asked but they are doing refurbishments
+
+- Aiming for probably 200 people
+
+- GT says he will help as well
+
+
+
+- Christmas Meal
+
+
+- Tickets released at EGM, will go off sale on the 13th November, to update them on the 14th.
+
+- Update on tickets sold
+
+- Action TK & EW: Announcements for Christmas meal tickets.
+
+
+- Action JA: fix links on the website and add banner in new PR.
+
+
+- Advertising:
+
+
+- Screen in atrium
+
+- Posters
+
+- Speaking in lectures
+
+
+- Adverts in the Todd-ule for first years
+
+- Speak to Eric about FP for second years and final year projects
+
+- Speak to Marius about security of real-world systems
+
+
+- Emails from school
+
+
+- No deposit, just pay in advance when tickets approved
+
+
+- Trip
+
+
+- Potentially still TNMoC
+
+- Should discuss with oStem on doing event as a collab
+
+- Status of EPS student community fund for trip funding
+
+- Need better advertising than last year
+
+- Anywhere accessible within a day
+
+- JA asks people for ideas
+
+- JS suggests Manchester science museum
+
+
+- Teasoc collab
+
+
+- “The big crazy tea event” - JA
+
+- Collab with multiple societies
+
+- No definitive date yet as pending other societies
+
+- Unlikely to happen until late this term or next term
+
+- Probably going to be held in the guild
+
+
+- Other events
+
+
+- NQ64
+
+
+- This clashes with first available date for bar crawl
+
+- Everything sorted otherwise, except for two week publicity
+
+
+- Bot-a-thon
+
+
+- Waiting for Matty to confirm if he can make it
+
+- Need to follow up with Matty as we have 4 days left for form.
+
+- JA will ask him in handover
+
+- Action DJ: Contact Mo for use of the lab 12 - 4 Saturday, 10 - 5 sunday
+
+
+- Sponsor events
+
+
+- Careers in Tech:
+
+
+- Wednesday 28th, careers fair “afterparty” in Aston Webb WG5
+
+- Capital One are providing pizza.
+
+- Madasar is supporting us with advertising event.
+
+
+- Pair Programming workshop:
+
+
+- Thursday 12th Nov, in UG04 if possible,
+
+- Action HW: contact building manager.
+
+
+- UG04 will not be available. HW will contact Madasar for his advice finding a suitable room following the busy period around the careers fair on Wednesday.
+
+- Action in progress
+
+
+- HW has submitted the risk assessment in time.
+
+
+
+- Bar Crawl
+
+
+- Action GT: Look into bar crawl
+
+
+- Responses from various broad street bars to discuss
+
+- Wetherspoons likely not bookable, will just turn up
+
+- Vodbull will host a ticket sale website for us, but the guild will likely be unhappy with that
+
+- AW says we need a cap based on number of stewards (up to 10 people per steward)
+
+- AC, EW happy to be a steward
+
+- Will likely to be a thursday
+
+- Will discuss further out of meeting
+
+
+- Cheese soc collab
+
+
+- Action GT: Reach out to cheese soc for alternate dates
+
+
+
+- Workshops
+
+
+- Python Workshop
+
+
+- Action EW: Publicity for workshop by wednesday (include mention of the bot-a-thon).
+
+
+- Action JA: Make slides for workshop
+
+
+
+- Ice Skating
+
+
+- Discuss status of event following disagreement between events company and tickets company
+
+
+- No update has been provided from the events company, and bookings still aren’t open on the website. HW will continue to monitor the situation.
+
+
+
+
+ |
+ All
+ |
+
+
+ | 6
+ |
+ Sponsor/Industry Update (standing item)
+
+
+- Pipeline and active discussions
+
+ |
+ HW
+ |
+
+
+ | 7
+ |
+ Finance Report (standing item)
+
+
+- Most recent statement balance: £ 2,425.80
+
+- Actual working balance: £ 2,317.92
+
+- Pending incomings
+
+
+- Memberships
+
+- Guild open day funding
+
+- Xmas meal tickets
+
+
+- Pending outgoings
+
+
+- Alcohol
+
+
+- Action JA: Speak to Zoe to confirm how the alcohol is being paid for
+
+
+
+- Football booking
+
+- New key
+
+- Xmas meal payment
+
+
+- EPS Community Fund
+
+
+- Can apply when trip location is found
+
+
+- Valyfy lost funds
+
+
+- Meeting scheduled for next Thursday the 29th of October at 3pm, Habiba may not be in
+
+
+ |
+ IE
+ |
+
+
+ | 8
+ |
+ EDI Report (standing item)
+
+
+- Diwali on 8th November
+
+- Action EW: Write announcement to go out on 8th
+
+
+- Action transferred to SR
+
+
+ |
+ All
+ |
+
+
+ | 9
+ |
+ Committee Suggestions (standing item)
+
+
+- VONC and VOYC hammer
+
+- Dark blue role colour
+
+- Role/channel for guild CS reps
+
+- All to be discussed online/in next meeting
+
+ |
+ All
+ |
+
+
+ | 10
+ |
+ Any Other Business (standing item)
+
+
+- Minecraft Server
+
+- Tex bot changes
+
+
+- Action JS: Organise discussion outside meeting and plan the potential changes
+
+
+
+- Hoodies
+
+- Committee shirts/hoodies
+
+
+- Action JA: look at options
+
+
+
+- CSS Running tops
+
+- PhD Grad stickers (Todd’s suggestion)
+
+- All to be discussed online/in next meeting
+
+ |
+ All
+ |
+
+
+
+
+
+